Are you in charge of planning a big company event this summer? If you answered “yes,” then you’re probably on our site because you’ve already realized you can’t manage the event alone. A lot of planning, technical skill and expertise is needed to bring every aspect of a company event together. So, unless you are a professional event planner, there are probably some things that you’re uncertain about, including the audio/visual (AV) equipment you might need for your event.
One way to ensure that everything for your event goes off without a hitch is to delegate. At Larson Lighting & Audio, we offer a wide variety of AV services and help with event production in Orange County, CA. We can take on as much or as little of your audio and visual for your event as you would like. We do everything we can at Larson Lighting & Audio to make the process, from quote to cleanup, as simple for you as possible, which is why we wanted to point out a few things that you should keep in mind when hiring an AV company for your event.
Rates and the way charges are quoted for your event will depend on your specific needs. While some events may require a minimum rate plus an hourly rate after that, other events may be calculated with one flat fee. Be clear about your event needs so your AV company can provide as accurate rates as possible.
Minimums and overtime
This only applies to hourly rates, but it’s important to keep in mind that minimums and overtime may apply to the overall cost for services. If your event requires only a few hours that are under a minimum rate, you may be charged for that minimum number of hours, regardless of whether your event lasted that long or not. If staff members end up working overtime, on the other hand, time-and-a-half pay may go into effect.
For large events with multiple cues, it may be important to you to do a rehearsal before the actual event. If this is something that you want, be sure to communicate that to the AV company so they can calculate any additional costs when providing you with an estimate.
Is the AV company going to have to travel for your event? If the answer is “yes,” you may be charged a per diem, which is typically for the cost of food, lodging and other travel expenses incurred by the AV company’s personnel. It’s important to account for these additional costs when planning and budgeting for your event.
Hiring an AV company for your event production in Orange County, CA can save you money and relieve stress. By simply keeping these few pointers in mind, you can ensure that you get the most out of your AV company with no unexpected costs. To learn more about the services and affordable pricing we offer at Larson Lighting & Audio, get in touch with us today!